Mini Mart Vendor Application 2026

Thank you for your interest in Kiwanis Sea Cliff Mini Mart!

Please fill out this digital Mini Mart Application. We will review your submission and email you the acceptance decision. Please be patient as we review applications. Sea Cliff Businesses, handcrafted offerings, and multi-year returning vendors are given priority.  We carefully assess each

application to ensure a diverse and well-balanced event. The application deadline is August 1st, 2026 due to this event being sold out annually!

On acceptance notification, you will submit your electronic payment, which can be any major credit card or debit card. We will provide a secured link.

We will have a rolling acceptance process along with booth numbers or we will notify you if you are on a waiting list.

A final decision will be made by August 30th.

Hold Harmless Agreement: All vendors are required to complete the following agreement for insurance purposes:

We/I agree to protect, indemnify, and hold harmless the Kiwanis Club of North Shore Long Island against/from any accident or other occurrence on or about the event premises that cause injury to any person or property. We/I further agree to indemnify and hold harmless the parties mentioned above from any and all claims, costs, or expenses arising out of our use of the premises described above.

Rain or Shine Policy: The event will be held rain or shine. There is no rain date, and no refunds will be issued.

Late Arrival Policy: All vendors are expected to be set up and have vehicles off the 'fair streets' by 9AM sharp. No vehicles will be allowed into the fair grounds after 9AM. Vehicles left on the 'fair streets' will be ticketed and towed. Booths will be forfeited by 9:30AM if failure to show.

State of Emergency Policy: If a state, county, or local village ordinance declares an emergency that requires street closures or prohibits large gatherings, the Mini Mart will be canceled. In such cases, booth fees will be refunded, minus a $10 handling fee.

Vendor Cancellation Policy: We understand that unexpected circumstances may arise, but late cancellations create challenges in organizing a successful event. It is difficult to replace a vendor on short notice, as we must ensure that any replacement offers the same type of product or service to maintain balanced vendor placement. While we will make every effort to fill the space, we cannot guarantee a replacement.

1. Cancellation Notice Requirements:

Vendors must notify event organizers in writing via email at

minimartsc@gmail.com if they need to cancel.

2. Refund Policy for Vendor Cancellations:

Before September 1st: Vendors may be eligible for a partial refund if a suitable replacement vendor is found.

After Sept 1st: No refunds, but organizers may offer credit at their discretion if a suitable replacement vendor is found.

Same-Day or No-Show: No refunds or credits will be issued. No-shows create gaps at the fair and disrupt vendor placement. If an emergency arises, please email minimartsc@gmail.com as soon as possible to notify organizers. Failure to do so may impact future applications.

3. Reassignment of Space:

The North Shore Kiwanis/Mini Mart Organizers, Sea Cliff Government Officials, Police Department or any Public Emergency Official is granted full rights to re-assign your space, with or without cause. No exceptions!

4. Emergency Exceptions:

If a vendor cancels due to a documented emergency (e.g., medical issue, family emergency), organizers may review the situation on a case-by-case basis.